Capacity for higher-value work
Every document arriving by email, PDF, DTE, or image is recorded automatically.
Business automation · Accounts payable
Automatic invoice processing: from receipt to your ERP, with controls and traceability
The document arrives through your existing channels — email, electronic tax document, or image — is validated, and is recorded in your accounting system, freeing your team to focus on work requiring judgment.
The demo
See an invoice recorded without manual data entry
Original Spanish audio and on-screen text. English captions are available.
The benefit at scale
What your business gains from automatic capture
Supplier invoice capture is one of the nine most commonly automated processes ranked by volume, cost of errors, and risk: hundreds of documents per close, with discrepancies often found late.
Accurate data from the source
NIT, IVA, and totals are validated during capture, so the record is correct the first time.
Every payment, once
Every document is identified and recorded once, regardless of its channel.
On-time accounting close
Records stay current, and financial information arrives on time.
The process in action
From receipt to entry, with exceptions built into the design
Documents arrive through your existing channels, are validated against your rules, and reach your records with evidence of every step.
- Data is captured once: supplier, NIT, date, line-by-line details, IVA, and totals.
- Nothing enters without validation: purchase order matching, IVA calculations, and financial control tolerances.
- Every exception has an owner: it is flagged and routed to the responsible person with the original document.
The annual cost of staffing those inboxes, using your own team's hours, is estimated in the ROI calculator for a manual process.
The same workflow, on screen
The receipt arrives in chat; the system extracts the supplier, date, IVA, and total, records it in the expense ledger, and notifies finance.
Frequently asked questions
What leadership asks before approval
Does it work with El Salvador's electronic tax documents?
A DTE is transmitted as Ministry of Finance JSON: it is read directly, without OCR, and its tax identification number (NIT), value-added tax (IVA), and totals are validated against the official document. Paper, scanned PDFs, and images use vision AI extraction.
Does it integrate with our ERP or accounting system?
Through APIs, databases, or Power Automate and n8n connectors. We define the route for each system during assessment; in the meantime, organized, backed-up records can go to your current spreadsheet. The better engine for your case is identified through the criterion-by-criterion comparison of Power Automate and n8n.
How long does implementation take?
Capture and recording typically take one to two weeks; purchase order matching, approvals, and ERP integration take two to four. We agree on verifiable milestones.
Who is responsible: the practice is led by Humberto Henríquez — Systems Engineer, MSc in Data Science, and MSc in Business Intelligence. Meet the company →
Start with the process that will free up the most capacity each month
An initial conversation is enough to define the scope using a sample of your documents.