Optimatiza
Assess my process
Projects and demos

Optimatiza · Oficina Viva

Every task,
its agent
and its progress.

A project for organizing work, seeing who owns each assignment, and tracking results from your browser.

Explore the team's roles
The system in action1:19 min

Original recording in Spanish, including narration and on-screen text.

An edited system walkthrough using sample data, a synthetic voice, and captions. Robots support the visualization; states and events let you track the work.
33
specialized roles
11
connected departments
Local AI
processing on the device

From assignment to delivery

One place to see what is happening.

Assign clearly

Describe what you need. NOVA proposes how to distribute work across departments, or you assign a task to an agent.

Track every update

View owners, queued tasks, and work in progress. Events update in real time.

Review each deliverable

Open the result and its history before approving it. Keep each task's context in one place.

33 roles · 11 departments

Every department has
a purpose.

Agents prepare analyses, plans, and drafts using the information provided. Open a department to explore its three roles.

CoordinationOrganize and review work
NOVA Coordinator
Interprets the assignment and proposes tasks, owners, and deliverables.
Planner
Organizes steps and identifies dependencies or missing information.
Quality supervisor
Checks deliverables against requirements and proposes corrections.
Automation and operationsDesign processes and connections
Power Automate specialist
Designs proposed workflows, conditions, inputs, and outputs.
RPA operator
Documents repetitive tasks, exceptions, and checks.
n8n / API integrator
Proposes connections between tools and integration requirements.
SalesPrepare opportunities and proposals
Sales assistant
Organizes opportunities, needs, and next steps.
Quote preparer
Drafts proposals using the supplied scope, prices, and terms.
Email writer
Drafts sales messages for review before sending.
MarketingShape content
Content planner
Proposes topics, formats, and schedules based on the brand and its audience.
LinkedIn writer
Drafts posts based on context and supported claims.
Publishing manager
Organizes the publishing plan and requirements for each piece.
Design and videoPlan creative assets and production
Visual designer
Prepares composition concepts and graphic specifications.
Scriptwriter
Structures messages, scenes, and narration for videos.
Production assistant
Organizes materials, stages, and review checklists for creative assets.
Administrative financeOrganize financial information
Invoice capture specialist
Structures data received as text and identifies fields needing clarification.
Collections assistant
Proposes follow-ups and messages using the supplied balances.
Reconciliation specialist
Compares records and identifies potential discrepancies to verify.
Data and researchTurn information into findings
Researcher
Summarizes the information provided and organizes findings and questions.
Data analyst
Analyzes information and supports specific calculations for task CSV files.
Report generator
Turns data and findings into clearly structured reports.
Development and supportPrepare solutions and tests
Developer
Prepares proposed code and implementation explanations.
Issue classifier
Organizes issues by type, impact, and required data.
Test reviewer
Proposes test cases and reviews the evidence provided.
Customer supportFollow through on inquiries
Inquiry assistant
Proposes responses using available context and documentation.
Follow-up coordinator
Organizes cases, commitments, and next steps.
Help and knowledge editor
Prepares guides, FAQs, and supporting documentation.
Administration and talentOrganize internal administration
Document manager
Proposes indexes, classifications, and summaries of supplied documents.
Talent coordinator
Prepares onboarding plans and supporting materials.
Internal administration assistant
Proposes agendas, organizes agreements, and prepares follow-up.
Security and complianceSupport control reviews
Security reviewer
Identifies potential gaps and controls in the supplied information.
Compliance reviewer
Checks the information against the supplied requirements.
Risk and audit analyst
Organizes findings, risks, and measures for assessment.
Current project scope

Preparation and review. The current version assigns work, records states, and links results for human review. Roles share a local model, and the executor processes one AI task at a time. The 33 roles do not mean 33 simultaneous executions.

AI on the device. In this configuration, assignments are processed locally without being sent to an external AI API. Protecting data also requires permissions, device security, and integration reviews.

Upcoming connections. Publishing on social media, issuing invoices, recording hours, and taking actions on other platforms require integrations that are still pending. Roles prepare proposals; they do not imply web searches, audiovisual generation, code execution, or automatic audits.

A possible evolution. The same approach could be adapted for human teams to organize tasks and tickets, detect blockers, and distribute workload more effectively. That adaptation is not part of the version shown.

Greater clarity at work

The next improvement starts
with a well-organized task.

Let's discuss the process you need to organize in your business.

Let's discuss your process